The Hillsborough subdivision annual Spring Clean Up Day originally scheduled for Saturday, April 19 has been changed to Sunday, April 20 at 1:00 PM. We will meet at the Pergola. “Many Hands Make Light Work” as the saying goes, so please plan on offering your assistance for whatever amount of time you are able. Hope to see you then!
The April Board Meeting for the Hillsborough Homeowner’s Assoc will be held Monday, April 14, 8:00 at Starbucks on 96th street. Anyone living in the subdivision is welcome to attend.
Hillsborough Homeowner’s Association
March 6, 2008 Board Meeting
Present: Mike Kaminski, Brandee Justus, John Molloy, Diane McLoughlin
Agenda: Directory for Neighborhood; 2008 Maintenance Contract; Matching Grant Program; Mailbox reminder; New Signs for Neighborhood; Request from homeowner; Misc Business
Directory – Board members will each take a portion of the list of homeowners and distribute an activity card with the year’s activities listed as well as poll the homeowner for information to be included in the updated subdivision directory. The goal is to complete the directory by the end of March.
2008 Maintenance Contract – has been completed and signed with Mainscape. The eyebrow areas will not be included in the contract unless it is observed that those areas are not being maintained by subdivision members. Homeowners will be solicited to maintain the three eyebrow areas.
Matching Grant Program – A copy of the grant guidelines was received and will be completed by the board members to be submitted to the Town of Fishers by March 28. Bids for lighting, mulch and signs will be obtained and added to the criteria required by the grant instructions.
Mailbox Reminder – the board will print and distribute reminder notices regarding information on replacing worn mailboxes.
New Signs for the Neighborhood – The board reviewed and selected styles for the new signage in the neighborhood. Some of the cost of the signs will be included in the grant if applicable.
Request from Homeowner – A written request as well as outline of plans/materials was received from homeowner Janet Wiedman for an update to her home. The request was approved by the board.
Misc Business – It was confirmed that the local fire department will be available to visit the subdivision with a truck when we hold our annual cookout in Sept. This is provided as a community service if the date is open and available for the department.
The next board meeting will be held Monday, April 14, 8 PM at Starbuck’s on 96th St.
Hillsborough Homeowner’s Association
Feb 5, 2008 Board Meeting
Present: Mike Kaminski, Mary Seaborn, Brandee Justus, Diane McLoughlin
Agenda: Outline activities/events for 2008; Discuss Fishers Matching Grant program; Review bids and choose company for common ground/pond maintenance; Discuss pergola items to be added in 2008; Discuss new street signs for subdivision; Review fence request from homeowner.
2008 Activities After discussion of previous year’s activities the 2008 Board agreed on the following tentative activities/items for 2008:
Matching Grant Program
The subdivisions in Fishers are sent a mailing regarding the program in mid-February and the grant request needs to be submitted by the end of March. The board will brainstorm ideas and devote time in the March meeting to discuss items for inclusion in our request. The contact information for Hillsborough subdivision (on the Fishers Town website) will be updated to include current information.
Common Ground Maintenance for 2008
Mainscape Landscaping has been contracted to perform maintenance on our common ground areas for 2008. The pond maintenance will stay with the current contractor. John Molloy is working on recruiting homeowners around the eyebrow areas to maintain those in order to remove that cost from the maintenance contract.
Pergola Items for 2008 – tabled to a future meeting
New Signs for Subdivision
Board members reviewed thoughts on types/design of new street signs for the subdivision. Mike Kaminski brought pictures for review and a discussion was held regarding the addition of the entryway sign being added to the Matching Grant program. Mike will perform additional research and this will be an ongoing topic.
Fence Request from homeowner
Mike Kaminski will call the homeowner who requested fence information to discuss the issue. no formal written request has been received by the Board.
The next meeting will be held Thursday, March 6, 7PM at Starbuck’s on 96th St.
The HHA Annual Meeting was held Jan 16, 2008 at the Fishers Train Station. The agenda followed the outline indicated in the Official Notice and included the following: Call to order; Introduction of Board; Review of Agenda; Proof of notice and quorum present; Reading/approval of previous year’s annual meeting minutes; Review of Association activities for 2007; Financial report; Discussion/approval of proposed budget; Nomination and election of two board memebers; Other business; Adjournment of formal meeting; Organizational board meeting for new 2008 board.
The 2008 annual Hillsborough Homeowner’s Association meeting was called to order by President Brad Thurber.
Brad introduced the 2007 Board Members – Brad Thurber, President; Janet Wiedman, Treasurer; Diane Mcloughlin, Secretary; John Molloy and Mary Seaborn, members at large.
Brad Thurber reviewed the agenda for the meeting.
Diane McLoughlin verified that a quorum was present and that an Official Notice was ssent to all property owners.
Diane McLoughlin read the minutes from the 2007 annual meeting. Janet Wiedman motioned to approve the minutes with a second by Mike Alyea. Minutes were approved.
Brad Thurber reviewed the Association activities for 2007. His discussion included the following:
-Website information – discussed adding the directory of members to the website but further discussion indicated we should have member permission prior to publication.
-Talked about the “No Soliciting” sign that has been added to the entryway this year.
-Discussed rentals in the subdivision – the board is waiting for pending legislation information from our attorney prior to proceeding further.
-An Easter Egg Hunt was held in the spring for children – chaired by Gretchen Thurber
-A cookout was sponsored this fall – thanks to hosts John/Kathy Molloy
-Holiday decor at the entryway was discussed – stated that lights could be added next year as additional outlets have been installed. Garland was added by Janet Wiedman/Diane McLoughlin
-A neighborhood garage sale was held during the summer months
-A work day was held in the spring where neighborhood volunteers raked, trimmed trees and planted shrubs around the pergola area
-A matching grant program was discussed – this is available through the Town of Fishers for entry into subdivisions. The current board will look into participating again if possible
-Reviewed discussions held regarding retaining a Management Agency to assist with board duties. No action was taken due to time constraints prior to annual meeting.
-John Molloy discussed renovation of the pergola area and what the board would like to include in the next year in order to finish the project. Those items include lighting, moving the electric box, adding benches, irrigation for the plants and additional trim on posts.
Financial Report – Treasurer Janet Wiedman stated that the 2007 beginning balance was $2477.16 with deposits this year of $17,212.00 and expenses of $15,067.44 leaving an ending balance of $4,621.72 as of 12/31/07. She indicated that we received additional monies this year as the house that was in foreclosure had sold and the association received back monies that had been owed.
Approval of the budget – Brad Thurber asked if there was any discussion regarding the proposed budget. Dues for 2008 were to be kept at $350 in order that the work on the pergola could be completed. There was discussion about renewing the mowing contract with Growing Image vs. obtaining bids from a new contractor since the contract price for 2008 was going to be increasing. A bid from Mainscape was received and reviewed – discussion was held and the result was that the board would review the bid for landscaping and aqua maintenance to decide on the most economical means to proceed. Discussion was also held regarding new street signs and the board will look into that in conjunction with the Fishers grant program. A motion to approve the proposed budget was made by John Molloy and seconded by Mike Alyea. Motion was carried to approve the proposed budget.
Nomination and election of board members (two positions vacant). John Molloy nominated Mike Alyea – he stated he would accept the nomination. Mike McLoughlin nominated Terry Stowall – he stated he could not accept the nomination. John Molloy nominated Nancy Barker – she stated she could not accept the nomination. Nancy Barker nominated Mike Kaminski – he stated he would accept the nomination. Brad Thurber nominated Brandee Justus – she stated she would accept the nomination. Mike Alyea stated that he would be willing to withdraw his nomination since there were two others that agreed to serve on the board and fill the two vacancies. There were no further nominations. A vote was taken to approve the addition of Mike Kaminski and Brandee Justus to the 2008 board.
Other business – a question was asked about how we go about replacing one of the streetlights in the entryway. The board will place a call to Duke Energy and ask them to replace the bulb as we have a contract with them for that light.
Adjournment – motion by Janet Wiedman, second by Brad Thurber that the meeting be adjourned. Motion passed unanimously.
Organizational board meeting resulted in the following: Mike Kaminski will serve as President, Mary Seaborn will serve as Treasurer, Diane McLoughlin will serve as Secretary and John Molloy and Brandee Justus will serve as members at large for 2008. The first board meeting will be held at Diane McLoughlin’s house on Feb 5 at 7:00 PM
The Hillsborough Homeowner’s Association Annual Member Meeting will be held Wednesday, January 16, 2008 at the Fishers Train Station at 7 PM. Items to be discussed include approval of the proposed 2008 budget and nomination and election of two board members. All homeowners are encouraged to attend or file a proxy form for their vote as we are required to have a quorum of 30% to conduct business. This is your chance to provide input and be involved in your community. Hope to see you there!
Hillsborough Homeowner’s Association
Board Meeting
Nov 14, 2007
Present: Brad Thurber, Janet Wiedman, Diane McLoughlin, John Molloy
Agenda: Review/approve Oct minutes; Review/Discuss Budget Items; Review mailing material for Annual Meeting
(This notice was also printed out and placed in paper-boxes)
Greetings! This is just a quick note to let the neighborhood know our plans for lighting the neighborhood this holiday season. Continue reading
The next board meeting of the Hillsborough Homeowner’s Association will be held on Wednesday, Nov 14, 7:00 PM at Diane McLoughlin’s house – 10378 Hillsborough Dr. All members and residents are invited to attend any or all of the board meetings.
Hillsborough Homeowner’s Association
Board Meeting
Oct 17, 2007
Present: Brad Thurber, Janet Wiedman, Diane McLoughlin, Mary Seaborn
